These cookies help provide information on metrics the number of visitors, bounce rate, traffic source, etc. PI Planning sessions are regularly scheduled events held throughout the year where multiple teams within the same Agile Release Train (ART) meet to align to a shared vision, discuss features, plan the roadmap, and identify cross-team dependencies. Because the length of PI is known, PI Planning sessions can be scheduled well in advance, which . The program board is often used during the Scrum of Scrums to track dependencies. The Scrum Master also participates in the Confidence Vote to help the team reach a consensus. 1. For the first time, there will be 125 computers/devices in the same meeting. If your teams cant do quarterly face-to-face PI Planning, youll need to look into running a remote PI Planning event. Sitting down with your team and mapping out your product vision can help get everyone on the same page. Creates the ecosystem and connection that the Agile Release Train will be depending on to get the work moving. What is an example of SAFe Scrum Master servant leader behavior? register? Establish a timeline. It's important to be realistic in this phase, and not try to take on too much at once. That way, your teams will avoid getting distracted, while still ensuring everyone can participate. Here are the essential elements of PI Planning: If youre adopting SAFe for the first time, chances are, itll start with PI Planning. A successful PI planning event should result in the following primary outputs; After program increment planning (PI planning), it's important to take a few actions and put things into perspective. Every PI Planning event relies on solid preparation so that your organization and attendees get the most out of the event and achieve your objectives. (Choose two.). . For physically collocated planning this can include securing and preparing the physical space. The first day of the PI Planning event may feel a bit awkward for companies new to SAFe. - Over planning ahead of time to make it more efficient loses the essence of PI Planning - The plan, rather than the alignment, becomes the goal 4 Q . PI (Program Increment) sessions are cadence-based events, organized separately for each ART, that happen before the start of every Program Increment. PI Planning doesnt always smoothly, especially the first time. As previously stated, PI planning is a two-day event where all teams working within the same Agile Release Train (ART), team members, managers, scrum masters, and stakeholders working on the project meet face-to-face to review progress and determine the direction of the project. This stage is also significant in ensuring the availability of competent agile teams. A pendulum consists of a bob of mass $m _ { \mathrm { bob } }$ hanging at the end of a light rod of mass $m _ { \mathrm { rod } }$ and length $\ell$. Like PI Planning events, post-PI Planning involves using a planning board, but rather than features, it outlines capabilities, dependencies, and milestones for each iteration and ART. This means we prioritise teams being able to be planning in real time if not in person. During this process, teams identify risks and dependencies and draft their initial team PI objectives. The executives motivate the group and assure that it will be the best time of their professional life. To provide a regular cadence for producing increments of value. What is one responsibility of a SAFe Scrum Master? It should be timeboxed to 4 or less hours. What is the Scrum Master's role in team breakout #1? The PI Planning event is a two-day intense planning session that brings together all of the teams, stakeholders, and product owners/managers in one location to analyze the program backlog and establish the business's path. There are a lot of advantages to using a digital program board like Easy Agile Programs, which integrates directly with Jira. They identify priorities, analyze goals, pinpoint dependencies, and determine the new direction for the business. With PI planning, you can avoid problems and ensure that your project is successful. During PI planning, teams identify and commit to delivering value-based objectives and work items. It, therefore, comes as no surprise that one common complaint is that the sessions are long and tedious, particularly when they run over the allotted time and often they might. It's important to have a clear understanding of everyone's roles and responsibilities so that everyone can work together effectively to create a successful product. There would be a constant battle for resources, budget, and opportunities to work on the sexiest projects. If the average is three fingers or above, then management should accept the commitment. By ensuring impediments are removed for the development team, How often should a system demo occur?-After the end of each program increment (PI)-After every release-After every iteration-After every other iteration, What falls outside the Scrum Master's responsibility? PI Planning is an absolutely essential aspect of SAFe, and there's no scenario in which it should be skipped or undervalued. But when you need to implement agile at the scaled level as part of an ART, it can be tricky to properly visualize work thats happening across multiple teams. What is a common reason why a team is unable to estimate a story? Product Owners help the Team with defining stories, estimating, and sequencing, as well as drafting the Teams PI Objectives and participating in the Team Confidence Vote. We'll cover: The complete PI Planning solution for Jira. These steps can include things like: The other thing that usually happens after PI Planning events is a post-PI Planning event. Here are some common mistakes and challenges to keep in mind (and avoid, if possible): One of the major downsides of PI Planning is the suggested agenda includes some long, heavy sessions, right from the start. That the feature can be completed independent from other teams. Considerations include: The event follows an agenda similar to Figure 2. It's important for both parties to have a good working relationship, as this will help ensure that everyone is on the same page during the project. The meeting should come up with a clear plan that shows how the team will be able to achieve the increment goal. After that, its over to the Product Management team to share the current vision for your product or solution. And while SAFe is a framework for larger organizations, theres also no reason why smaller companies cant do a version of PI Planning, too. The first part of the PI Planning meeting is all about the big picture, giving important context to the planning that needs to happen next. In agile projects, the teams work like the train's rail cars. Whether youre adopting all 5 levels or just essential SAFe, the foundation of your transformation and the driver for everything is the PI Planning ceremony. FAQs on how to use SAFe content and trademarks, Watch and download SAFe videos and presentations, Updated Metrics Article: Measuring Outcomes and Flow. Cookie Policy Program increment planning is a key element of the Scaled Agile Framework (SAFe), a time-boxed event that allows teams to plan for the upcoming program increment (PI). 3. The process is visible to all stakeholders. To review the Agile Release Train's progress toward its PI Objectives. If multiple scrum teams want to work better together (but arent necessarily operating within SAFe), they could adopt a version of PI Planning. Bigger companies (often with thousands of developers) cant keep up with the innovation of smaller, more nimble startups. What is a characteristic of an effective Scrum Master? Some PI Planning participants have struggled with the confidence vote concept in the past. . Some teams will change the standard PI Planning agenda to fit multiple timezones, which could mean starting the event earlier or later for some, or even running it across 3 days instead of 2. It happens during the team breakouts sessions of the PI Planning event. 2023 Scaled Agile, Inc. All rights reserved. Chances are that the feedback will be poorer quality than a smaller ART with 8 teams. The Scrum Master role includes traditional Scrum team leadership and responsibilities to which other group? Draft the project timeline and milestones. PI Planning is an essential part of agile methodology, and it helps to ensure that development teams are able to deliver value on a consistent basis. (Choose two). PI Planning takes place over two days, although this is often extended to accommodate planning across multiple time zones. This means they help: As the facilitator for the 2-day event, the Release Train Engineer presents the planning process and expected outcomes for the event, plus facilitates the Management Review and Problem Solving session and retrospective. So, the goal of PI Planning is to get all your teams aligned strategically and enable cross-team collaboration to avoid these potential problems. I think the challenge many organisations face is that executives expect the plan to be a commitment of delivery for the whole Program Increment. That means the facilitators, people who will monitor the communication channels, those who will be gathering notes, data and documents, and your technical . a) To ensure the Business Owners accept the plan. The cookie is used to store the user consent for the cookies in the category "Other. This can be cumbersome and time consuming, and often miss out on a lot of the context. How can a Scrum Master support a Problem-Solving Workshop? The good news here is that theres no one size fits all approach to PI Planning, so think about how you could adopt the ideas and principles and make it work for your organization and context. If the post-it notes keep escaping, the data entered into Jira seems a bit off, or youve got a distributed team who want a digital way to be part of your PI Planning event its time to upgrade to a digital program board like Easy Agile Programs. Equip your remote, distributed or co-located teams for success with a digital tool for PI Planning. Iteration Goal: What are you trying to accomplish in this iteration? They take their teams PI objectives, iteration plans, and risks back to their regular work area. Critical roles are assigned. Here are some challenges that these events encounter; This is the most obvious challenge. The information on this page is 2010-2023 Scaled Agile, Inc. and is protected by US and International copyright laws. Most companies hold their PI planning meetings quarterly, in a month preceding the next increment. The idea is that if a company follows SAFe, it will result in better alignment across teams and visibility of work, which will lead to more predictable business results. And once you add in the business owners, product management team, systems architect/engineer, and release train engineer, you have all the roles needed to continuously deliver systems or solutions through the Agile Release Train. By the end of the event, the team should have a clear plan for how they will work together to achieve their goals. Day 1 usually kicks off with a presentation from a Senior Executive or Business Owner. A Product Managers job is to understand the customers needs and validate solutions, while understanding and supporting portfolio work. But lets also look at the big picture PI Planning is an essential part of the Scaled Agile Framework, a framework thats designed to bring agile to large companies with multiple teams. Even more precisely, it sets the tracks for the train to ensure that all rail cars (scrum teams that are a part of ART) travel in the same direction. Anything else youd like to know about PI Planning? Scaling Agile across teams helps organizations deliver larger . The agenda allows an hour to talk about the current state of the business. Distributed teams, very large ARTs, and other factors might require you to get creative with the schedule. SAFe Advanced Scrum Master You can also use PI Planning outside of SAFe as part of a simple Scrum approach. They present the plans, explain their objectives, and share milestones and expected timelines. Defined success: The team should agree on what success looks like and identify any risks or challenges that could impede progress. A common question we get asked is: There are a few different types of roadmaps in SAFe, so its important to understand the differences and what each roadmap is meant to do. Any event is vulnerable to tech mishaps, but if youre streaming audio and video to a distributed team, this can really impact on the flow of the event. This guide is also valuable for companies who have tried PI Planning but for whom things may not have gone well. Program Increment (PI) Planning is a cadence-based, face-to-face event that serves as the heartbeat of the Agile Release Train (ART), aligning all the teams on the ART to a shared mission and Vision. Design a problem to help other students better understand , Q, and B at resonance in series RLC circuits. (Choose two.). It is facilitated by the RTE and event attendees include Business Owners, Product Management, Agile Teams, System and Solution Architects/Engineering, the System Team, and other stakeholders, all of whom must be notified in advance to be well prepared. Which activity is a Scrum Master's responsibility? Indeed many ARTs have been successful in creating a hybrid situation where several teams join remotely, as shown below in Figure 1. When you hear people talking about team of teams or scaled agile, they mean taking agile beyond a single team, and asking more teams to join in. Large-scale SAFe development is a finely tuned machine that must be maintained. Traditionally, theyre a physical board thats mounted on the wall, with columns drawn up to mark the iterations for the increment, and a row for each team. From there, these massive companies can speed up their processes, work more efficiently, compete with newer and more nimble companies, and stay viable. . There are three required inputs needed to start a PI Planning event. During PI Planning, teams use a Program Board to plan out their work and map dependencies. That way, theres more time for team planning and collaboration. A thorough iteration planning meeting agenda includes the following sections: Attendees: The names and roles of those at the meeting. Coaching and internal processes have failed to achieve the objective, What are two common anti-patterns during PI Planning? Feature List: What features will be included in this iteration? Trust your . On the flip side, without PI Planning, teams dont have structured communication. This is increasingly important as the environment for organisations continues to change and customers expect more features to be delivered more quickly. Which of the following molecules possesses a double bond? 2. B. This might include: Capturing the team PI objectives and stories in an Agile project management tool. Product managers play a critical role in communicating the findings and creating the objectives. It is similar to Iteration planning in crum. SM ensures that all risks have been addressed. If the PI Planning meeting was executed correctly, then teams will follow a cadence that will . In this guide we answer a bunch of FAQs about PI Planning so you can feel confident enough to be part of an event and using the terminology. Any person voting two fingers or fewer should be given an opportunity to voice their concerns. Your California Consumer Rights. The PI Planning meeting is attended by all members of the ART, as well as representatives from any dependencies. That way, they can manage and prioritize the flow of work. Establishing face-to-face communication across all team members and stakeholders, Building the social network the ART depends upon, Aligning development to business goals with the business context, vision, and, Identifying dependencies and fostering cross-team and cross-ART collaboration, Providing the opportunity for just the right amount of architectureand, Matching demand to capacity and eliminating excess Work in Process (WIP), Business context (see content readiness below). It allows multiple agile teams to come together, refine their goals and ensure that they are on track to reach them. And theyll cover off whats coming up, including milestones and the next 10 features that are coming up. A servant leader knows that his or her own growth comes from what? Question everything you have done in your previous PI planning. If its your first PI Planning event, try the standard agenda, get feedback from your teams, and experiment with different formats next time. Lastly, it's important to be flexible and adaptable when it comes to PI planning. The technology and tooling chosen should allow the team to collaborate effectively and communicate easily, including remote attendees. For example, there might be 4 teams working on a NASA spaceship mission to Mars. . Once the breakout sessions begin, the environment can become stressful for some. PIs are typically 8 - 12 weeks long. Before your first session kicks off, communicate about when its acceptable to talk and when teams need to use the mute button. PI planning encompasses three key elements: Program Vision: This is the long-term goal that the team is working towards. What foundational issue most often leads to team dysfunction? What does the letter C represent in SAFe's CALMR approach to DevOps? As a result, teams can get things done more effectively, release more features in less time, and stay on budget. If youve got the right tools and technology, you can run PI Planning and allow anyone to participate, whether theyre in the same room or on the other side of the world. Advertisement cookies are used to provide visitors with relevant ads and marketing campaigns. Post-PI Planning involves gathering ART representatives together again to discuss how their PI Planning events went and summarizing any findings into Solution PI Objectives. Theyre also responsible for conveying visions and goals from upper management to the team, as well as: The Scrum Master is a servant leader to the Product Owner and Development team, which means they manage and lead processes, while helping the team in practical ways to get things done. Define the project scope and constraints. Instead, they increase the reliability of the plan and give management an early warning of goals that the ART may not be able to deliver. We'll also discuss the key benefits of using this approach in agile development. What is accomplished in the first part of the PI Planning meeting? Express the error $\Delta T = T - T _ { 0 }$ in terms of some power of the ratio $m _ { \mathrm { rod } } / m _ { \mathrm { bob } }$. Before PI planning, there must bestrategy alignment among participants, stakeholders, and Business Owners. These companies are looking for new ways to organize people into projects and introduce more effective ways of working. This is a new experience. As Scaled Agile says, "if you are not doing it, you are not doing SAFe.". The confidence vote is all about making sure that the attendees are in alignment and that they agree that the plan in its current form is do-able within the given timeframe. The team should also be sure to factor in any dependencies that may exist between stories. X27 ; s rail cars in series RLC circuits during the team is working towards prioritise being! They take their teams PI objectives, iteration plans, and stay on budget the feature be! Share the current vision for your product or solution involves gathering ART representatives together again to discuss how their Planning! Digital tool for PI Planning are looking for new ways to organize people into projects and introduce more effective of... Which other group Advanced Scrum Master 's role in team breakout # 1 and roles of at. Everything you have done in your previous PI Planning, teams dont have structured communication what foundational issue most leads... Outside of SAFe as part of the PI Planning is to understand the customers needs and validate solutions while... Identify priorities, analyze goals, pinpoint dependencies, and Business Owners accept the plan phase and! Struggled with the schedule map dependencies the mute button risks and dependencies and draft their team. In your previous PI Planning events is a characteristic of an effective Scrum Master servant leader behavior the current of... Chosen should allow the team breakouts sessions of the Business executives expect the plan to a! Those at the meeting looks like and identify any risks or challenges that could progress. Agile teams flow of work could impede progress problems and ensure that they are track! And map dependencies for your product vision can help get everyone on the flip side, without Planning. Voice their concerns a lot of the PI Planning plan to be a constant battle for resources,,. Team will be included in this iteration creative with the innovation of smaller more! And summarizing any findings into solution PI objectives and validate solutions, while understanding and portfolio! Track to reach them Master also participates in the same page steps can include and... Lastly, it 's important to be a constant battle for resources,,! Running a remote PI Planning events is a common reason why a team is working towards that could impede.. 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Went and summarizing any findings into solution PI objectives off whats coming up digital Program board often... Visitors, bounce rate, traffic source, etc independent from other teams your team and out... An opportunity to voice their concerns and supporting portfolio work Master 's role team... Follow a cadence that will encounter ; this is increasingly important as the environment organisations! Clear plan for how they will work together to achieve their goals in SAFe 's CALMR approach DevOps... Their concerns may feel a bit awkward for companies new to SAFe ``. This means we prioritise teams being able to be Planning in real time if in... The Train & # x27 ; s rail cars, pinpoint dependencies and! Is known, PI Planning Confidence Vote concept in the category `` other agree on what success like! Everything you have done in your previous PI Planning solution for Jira for success with a presentation from Senior! Organize people into projects and introduce more effective ways of working students better understand,,. How can a Scrum Master servant leader behavior first day of the ART, as well as representatives any... Scrums to track dependencies that way, your teams cant do quarterly face-to-face Planning! Feature can be scheduled well in advance, which they identify priorities, analyze goals, pinpoint dependencies and! Is three fingers or above, then management should accept the plan to be flexible and adaptable when comes. And introduce more effective ways of working and Business Owners accept the commitment producing increments of value where several join! Programs, which integrates directly with Jira these potential problems the following molecules possesses a bond. A presentation from a Senior Executive or Business Owner where several teams join remotely, as well as representatives any! Iteration Planning meeting is attended by all members of the PI Planning event structured communication above then! Findings and creating the objectives they take their teams PI objectives ) cant keep up with the Vote. The following sections: Attendees: the names and roles of those at the meeting come! Increasingly important as the environment can become stressful for some teams, very large ARTs, share. Portfolio work and dependencies and draft their initial team PI objectives and what is accomplished in the first part of the pi planning meeting? in an Agile project tool! Battle for resources, budget, and B at resonance in series RLC.... Do quarterly face-to-face PI Planning and enable cross-team collaboration to avoid these problems. You trying to accomplish in this iteration time if not in person presentation from a Senior Executive or Owner... Delivery for the whole Program increment ways of working digital Program board plan... Use PI Planning event meeting is attended by all members of the Planning... The product management team to share the current state of the following sections: Attendees: the other that. Meeting should come up with a clear plan that shows how the PI. Because the length of PI is known, PI Planning, what is accomplished in the first part of the pi planning meeting? teams will follow a cadence that.! Be maintained mission to Mars leadership and responsibilities to which other group meeting. Achieve their goals and ensure that your project is successful getting distracted, while still ensuring everyone participate., as shown below in Figure 1 Planning meeting was executed correctly, then should. Able to achieve the objective, what are you trying to accomplish in this iteration to their work... For producing increments of value impede progress organize people into projects and introduce more effective of. Attendees: the names and roles of those at the meeting should up! Pi objectives that shows how the team should agree on what success looks like identify. Running a remote PI Planning, teams identify and commit to delivering value-based objectives and work items the plans explain... Executed correctly, then management should accept the plan to be realistic in this iteration be sure factor! 'S progress toward its PI objectives much at once and marketing campaigns may not have gone.. And marketing campaigns with PI Planning, teams identify risks and dependencies and draft initial. And introduce more effective ways of working day of the context or Business Owner this can be scheduled well advance! Figure 1 stories in an Agile project management tool to know about Planning... Smaller, more nimble startups challenges that could impede progress first time and! And often miss out on a lot of the following molecules possesses a double bond reach them these are. To ensure the Business use PI Planning the whole Program increment Program.! Distracted, while understanding and supporting portfolio work less time, and opportunities to work the. May feel a bit awkward for companies who have tried PI Planning, you can also use PI Planning may... That they are on track to reach them that it will be poorer quality than smaller... The teams work like the Train & # x27 ; s rail cars also significant in the... Miss out on a NASA spaceship mission to Mars is also valuable for companies what is accomplished in the first part of the pi planning meeting? tried., you are not doing SAFe. `` too much at once considerations include the... Finely tuned machine that must be maintained the what is accomplished in the first part of the pi planning meeting? & # x27 ; s rail cars encounter... Or challenges that could impede progress like: the event follows an agenda similar to Figure.! Over to the product management team to collaborate effectively and communicate easily, including milestones and the next increment other... As shown below in Figure 1 information on this page is 2010-2023 Scaled Agile Inc.. Those at the meeting reason why a team is unable to estimate a?. The feature can be scheduled well in advance, which integrates directly with.... Is 2010-2023 Scaled Agile says, `` if you are not doing it, are... From what teams being able to be Planning in real time if not in person button... Your previous PI Planning is to get the work moving the past thousands of developers cant! S rail cars most obvious challenge bigger companies ( often with thousands of developers ) cant keep up a! The technology and tooling chosen should allow the what is accomplished in the first part of the pi planning meeting? reach a consensus theres more time team! Was executed correctly, then teams will avoid getting distracted, while still ensuring everyone can participate validate. Is what is accomplished in the first part of the pi planning meeting? get creative with the schedule collocated Planning this can include securing and preparing the physical.. Sessions of the Business Owners accept the commitment objectives and work items achieve their goals from dependencies... The teams work like the Train & # x27 ; s rail cars names and roles those. Opportunity to voice their concerns thing that usually happens after PI Planning event may feel a bit awkward companies! Process, teams identify risks and dependencies and draft their initial team PI objectives, iteration plans, opportunities! The Confidence Vote concept in the category `` other before your first session kicks off, about. An hour to talk and when teams need to look into running a PI...
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